Fiscal/Finance Manager

REPORTS TO: Chief Operating Officer / Program Executive Director

Established in 1945, the Greater Phoenix Urban League, Inc. (GPUL) is one of the 90 affiliates of the National Urban League. We help disenfranchised and underserved groups to meet their immediate basic needs such as job placements, housing assistance, childcare and access to health care. Since our founding, we have served more than 100,000 individuals and continue to develop and expand our programs as we further the Urban League Movement in the greater Phoenix area, changing lives, and empowering communities.

POSITION SUMMARY:

The Fiscal Manager serves as an active member of the management team helping to develop and implement the agency’s vision and mission. The Fiscal/Finance Manager is responsible for all aspects of the financial operations for the organization’s Head Start Program.

Reporting directly to the Executive Director (ED), the Fiscal Manager provides accounting, budgetary, operational and programmatic support for the Head Start program. The Fiscal Manager is the primary agency contact for all contractual matters, proposals for new or extended programs and new business development.

The Fiscal Manager is responsible for overseeing Head Start program finance and accounting functions including cash flow management, grant allocation, preparation of monthly and year-end financial reports, audits, and payroll. The Fiscal Manager ensures compliance with changes in accounting standards and reporting requirements.

Other significant responsibilities include human services support to the Leadership Team and fiscal support for all grants and contract monitoring reviews. All activities should be performed in a timely and accurate manner, with a high level of quality and customer service.

SUMMARY OF JOB RESPONSIBILITIES:

  • Oversee accounting operations
    • Manage accounts receivable
    • Manage accounts payable
    • Reconcile bank accounts
    • Prepare cash flow projections, analytics & forecasts as needed
    • Close books quarterly and annually
    • Perform cost allocations across grants & functional expense categories
    • Track restricted vs unrestricted funds
    • Perform federal grant drawdowns as needed
    • Manage support staff as needed
    • Coordinate w/ contracted CPA as needed
    • Maintain database of fixed assets & calculation of depreciation expense
  • Payroll
    • Prepare monthly and semi-monthly payroll
    • Support Directors and staff with online payroll system
    • Initiate ACH bank for multi-step authorization
    • Reconcile and track benefits – paid time off accruals, retirement contributions
    • Complete all required payroll tax deposits
  • Report preparation
    • Prepare quarterly and annual reports to the Board of Directors, including:
    • Statement of Activities, Statement of Financial Position, Statement of Cash Flows and other reports as needed – in accordance with the accounting controls and goals while supporting GPUL’s values of accountability and stewardship.
    • Prepare & submit all payroll reports
    • Prepare grant reports as required by funders
  • Audits Coordination
    • Coordinate with and support independent auditors for preparation of Audited Financial Statements including:
      • Reconciliation of all financial accounts
      • Preparation of support schedules as needed
      • Evaluation of recommended adjusting journal entries
      • Oversee worker’s compensation & payroll audits as needed
  • Administrative functions
    • Manage liability and other insurance policies including
      • Preparation of funder required renewal
      • Manage addition and revision of certificates of coverage
    • Problem-solve administrative matters such as billing errors and service problems.
    • Assist Program Directors with budget analysis & best practices for compliance with state and federal laws
    • Recommend continual process improvements for all tracking & reporting functions
  • Human Resources
    • Assist with all new staff hired (e.g. orientation tasks, onboarding, payroll and benefits administration, etc.)
    • Assist and provide support to Directors of all key records per required periodic basis (e.g. Background Checks every 3 years, CPR/1st Aide/Blood Borne Pathogens, Mental Health CPR, Unauthorized Practice of the Law, Confidentiality, Orientation documentation, evaluations, etc.)
    • Wage and hour law compliance
    • Management of benefits and paid time off policies and programs
    • Recruit, hire, train, support and evaluate staff supervised by this position
  • Job Requirements for all Staff:
    • Maintain confidentiality of those you work with and other staff members
    • Be prompt in arriving at work sites, meetings, and workshops
    • Attend and participate in staff meetings
    • Assist other staff in meeting deadlines
  • Other Requirements
    • Sits for extended periods of time, up to a full work shift.
    • Occasionally reaches overhead and below the knees, including bending, twisting, pulling, and stooping.
    • Occasionally moves, lifts, carries, and places objects and supplies weighing up to 25 pounds without assistance.
    • Listens to, interprets, and differentiates auditory information (e.g. others speaking) at normal speaking levels with or without correction. Visually verifies and reads information.
    • Visually locates material, resources and other objects.
    • Ability to operate a computer for extended periods of time, up to a full work shift.
    • Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate keyboard and other office equipment up to a full work shift.
    • There will be 3-4 fundraising events hosted by the organization each year, you will be expected to attend. You will have the opportunity to flex your time

QUALIFICATIONS:

  • Required Minimum
    • Bachelor’s degree in accounting or related field
  • 3-5 year of experience in finance / accounting
  • Preferred
    • Knowledge of the Head Start Performance Standards
    • Non-profit finance / accounting experience

BENEFITS:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Schedule: 8-hour, day shift • Monday to Friday

LOCATION:

Greater Phoenix Urban League | 1402 N. 7th Ave. Phoenix, AZ 85007

Office Contact: (602) 276-9305

Job Type: Full-time

Salary Range: $65K-85K commensurate on credentials, education & experience.

Greater Phoenix Urban League Head Start is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Greater Phoenix Urban League’s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

                                                                                                                  June 2022

Job Category: Administration
Job Type: Full Time
Job Location: Phoenix
Employer: Greater Phoenix Urban League